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Important note: This article is a part of the project, Products of Sri Lanka Customs.

An Import is a product or service that is brought into one country from another for sale or use.


  1. Cargo should be declared to the Customs (even if imported under duty free basis)
  2. Cargo should not be prohibited or if restricted permission, should be obtained from the relevant authorities.
    • Telephones/cellular - Telecommunication regulatory commission, Import control Department.
    • Medical drugs/perfumes - Cosmetics Drugs and Devices Authority.
  3. Transaction should be done according to the exchange control regulations.
  4. Customs duty and other levies should be paid duly.


Documents That Needs For the Clearance of an Imported Consignment

  1. CusDec (Customs Declaration/Entry) - There are 54 cages in the CusDec. The importer or his agent is responsible to fill all the cages appropriately. CusDec should be manually signed.
    1. Warrant - To post clearance & audit directorate (PCA)
    2. Delivery - Warehouse when releasing the cargo to the importer
    3. Statistical - Statistical division
    4. Exchange - Exchange purpose
    5. Locker’s - Bonding purpose
    6. RMV - Department of Motor Vehicle & Motor Vehicle Branch.
  2. Bill of lading (BL)
  3. Delivery order (DO)
  4. Invoice - Invoice should be manually endorsed by the bank if the importation is done not under NFE.
  5. Catalogues and other documents with technical information that is required in clarification of HS code.
  6. Licenses or permits that should be submitted where the cargo imported are under restrictions.
    • CDDA – Cosmetic Drugs & Devices Authority (Cosmetic items, medical instruments, medicines etc.)
    • TRC – Telecommunication Regulatory Commission (telephones, fax machines, routers, modems etc.)
    • ICL – Import control license.
    • SLSL – Sri Lanka Standards Institution. (tires, tiles, electrical switches etc.)
    • MOD – Ministry of defense (colour printers, weapons, remote control toys etc.)
    • Atomic Energy Authority – Milk Powder.
  7. Value declaration form (VDF) – After being signatory to WTO in 2003. VDF should be appropriately filled in two copies.
  8. Bank remittance details – Letter of credit, telegraphic transfer etc.
  9. Packing list
  10. Special documents
    • DPL
    • Waiver
    • D’Branch classification Ruling.
    • SAFTA certificate
    • Country of Origin certificate
    • Insurance certificate

Procedure of Processing of CusDec in the Long Room

Receiving counter

A valid CHA holder of the declarant company should direct the CusDecs to the relevant unit of the long room for processing. The units have been decided on the basis of the commodity for which the highest amount of duty and other levies payable.

  1. Unit A - HS 1 – 44
  2. Unit B - HS 45 – 73
  3. Unit C - HS 74 – 84
  4. Unit D - HS 85 – 97
  5. Unit E - Food items, medicines, duty waiver items
  6. Motor Vehicle Unit - HS 87

The officer at the counter enters

  1. Unit serial number (a number starting from 1 each day) in Acceptance of CusDecs form.
  2. Time of acceptance in Acceptance of CusDecs form.
  3. Identification number assigned to the officer in cage 50.
  4. Signs the left side of the cage 50.

After 3.30 PM, an additional amount (OT) is charged.

Key-in counter

  • Generates assessment notice
    1. Pink - Importer
    2. Green - Bank
    3. White - Customs
  • Keys all the information declared in the cages from 1 to 54.
  • Numbers the CusDec manually using the numbering machine.
  • Enters the CusDec number in the Acceptance of CusDecs form against the relevant serial number given earlier.
  • Returns the Party’s copy to the declarant.
  • Handovers the CusDec to the unit superintendent of the Customs under acknowledgement.
  • If the assessment not cannot be generated through the system Key-In officer generates a Control Advice and makes an endorsement on the reverse of the CusDec starting the reasons appear in the computer.

SC of the Unit

  • Scrutinizes the documents and ensures that all documents are submitted and in order.
  • Checks CPC codes.
  • If any particulars are missing or not in order, returns the CusDec to the CHA with the proper instructions on a Query Sheet.
  • Makes an endorsement in the right side of cage 50 of the CusDec and appoints an appraiser.


  • Scrutinizes the documents and ensures that all documents are submitted, in order and the goods are properly declared.
  • Checks whether the commodities are correctly classified and currency is entered correctly.
  • Checks Invoice (description, value, quantity etc.) and packing list (weight and quantity of each package) are tallied.
  • Checks the documents supporting proof of country of origin, bank remittance online and write-off the total amount.

Unit SC

  • Satisfies the CusDec by signing and stamping in the cage 52 of warranty copy, delivery copy & value declaration form.
  • Certifies the total amount payable in the Assessment Notice.
  • If the CusDec is in order in all aspects SC-Unit satisfies the CusDec by signing in the cage 52 of the warrant and delivery copies, value declaration form.
  • Certifies the amount payable in the Assessment Notice and other connected documents.

Updating officer

  • Attaches the pink copy to the CusDec and update the system.
  • Makes the endorsement ACCOUNTS UPDATED.

DDC – Screening Unit

  • Checks HS codes.
  • Selects the examination category.
    1. Amber channel – Inspection
    2. Red channel – High risk cargo, 100% inspection
    3. Green channel – No inspection

Detaching Unit

  • Warrant copy, invoice, value declaration form and pink copy of the assessment notice are detached and handed over to the Directorate of Post Clearance Audit.

Delivery Procedure for FCL Containers

  1. Importer receives copy of BL and other documents required.
  2. BL and/or clearance obtained from the bank.
  3. Collect master Delivery Order and Delivery Orders from the agent (one to the Customs and the other to the SLPA)
  4. Custom Declaration (CusDec) presented to the long room with the connected documents and duty and other charges to be paid to the bank located at the long room.
  5. While long room process in being done the Wharf clerk/consignee proceeds with the documents to the SLPA documentation centres which are relevant and handovers the required documents.
  6. Once the documents are checked and processed SLPA charges will be recovered by the Finance Section.
  7. Pay SLPA charges to the bank.
  8. Documents are sent to the store-keepers after annexing a copy of the Custom Declaration.
  9. Customs checks and endorses the pass for delivery.
  10. Rent and Dues clerk checks the corrections of the SLPA charges recovered.
  11. After verifying details of the consignment and satisfying that all requirements have been fulfilled, the store keeper authorizes the delivery. (Wharf identity card is checked before authorizing the delivery.)
  12. Landing and delivery clerk writes the cart note (gate pass) in five copies.
  13. Counter clerk signs on the cart note on behalf of the warehouse store-keeper.
  14. Customs landing waiter signs on the cart note.
  15. Collect SLPA cart note / Customs gate pass from the Customs/SLPA (which is applicable).
  16. Proceed to yard in gate and collect the computer slip for containers or other cargo to the warehouse or yard for delivery.
  17. Proceed to exit gate with cart note and the consignment loaded.
  18. Handover 3rd copy of the cart note to the SLPA security personnel and original copy to the Customs preventive staff at the exit gate and leave the gate of documents and the gate passes are in order.

--Gishan Chaturanga 15:34, 10 July 2012 (IST)